ARIZONA TRADITIONS PICKLEBALL CLUB BYLAWS 2016
Revised, distributed to the membership and discussed at board meeting of March 12, 2018
Article I – Name
Section 1. The name of this organization shall be the Arizona Traditions Pickleball Club.
Article II – Purpose
Section 1. To promote, teach and play the sport of pickleball in a safe environment; to provide the opportunity for all club members and other AZT residents to learn and improve their play and encourage social pickleball in the community.
Article III – Membership
Section 1. All residents (per HOA Guidelines), who are in good standing with the Arizona Traditions Home Owners Association, and without discrimination as to race, religion, color, ethnic culture, or national heritage, are eligible for membership. Neither shall there be any precondition for membership, nor will members be required to join any national, state, or regionally affiliated organization. Each club member shall have one vote.
Section 2. Members shall abide by the AZT Pickleball Bylaws and Rules and Guidelines for Pickleball Court Play.
Section 3. Membership will be terminated by: (1) voluntary withdrawal, (2) non-payment of their dues or assessments, (3) violations of the provisions of these bylaws, and (4) violation of published rules, guidelines and regulations promulgated by the AZT Homeowners Association.
Section 4. Guest privileges are specified in the guidelines and shall not conflict with AZT HOA rule.
Section 5. A house guest, as defined in the HOA Guidelines, must follow AZT Pickleball's Rules and Guidelines in court play. All non-members must be accompanied by a club member or resident.
Article IV – Meetings
Section 1. There will be a minimum of three (3) meetings per year, dates and times determined by current needs.
Section 2. Special meetings may be called by the President or upon request of at least five club members. Such meetings shall have at least three days notice to members regarding time, place, and agenda.
Section 3. An annual meeting shall be held in December for the purpose of electing officer, setting fees and general planning for the season’s activities. Only club members in good standing will be eligible to vote.
Section 4. A quorum shall consist of at least three Executive Board Officers and 10% of the club membership.
Article V – Dues
Section 1. The amount of membership dues shall be determined annually by the Executive Board and ratified by the membership. January 15th will be the required date for dues to be paid. Members will not be in good standing after that date. The “Rules and Guidelines” shall be made available to each member. The new yearly fee sheet will be posted.
Article VI – Officers and Their Duties
Section 1. The Executive Board shall consist of: President, Vice President, Advisor, Secretary and Treasurer. Any active member of the Club is eligible to run for these offices except for the Advisor position.
Section 2. In order to have a minimum of 5 members on the board, an outgoing President or a Board member shall remain for a one year term. The position will serve as an advisor. If there is no outgoing board member, the incoming president will appoint an advisor from the membership.
Section 3. Terms of office shall be one year from January meeting thru December meeting. Officers may serve no more than two consecutive terms. Vacancies in any office may be filled by the President and ratified by a majority of the members at the next scheduled meeting.
Section 4.Duties of Officers
A. President: Shall assume Club leadership, preside over all club meetings, appoint chairs of committees, call special meetings as needed, and generally be a spokesperson for the Club. He/she shall be responsible for coordinating with AZT/HOA officials and other clubs as needed. He/she shall be responsible for reviewing “guidelines and Rules” for Club’s activities when there are safety concerns or other requirements not covered by the Bylaws.
B. Vice President: Shall assume the duties of the President in his/her absence and assists the President concerning Club functions as necessary. The Vice-president is also responsible for Traditions Today article due in by the 10th of the month.
D. Secretary: Shall record minutes of Board and Club meetings. To be Responsible for determining if a quorum exists at meetings and shall notify AZT membership of changes to the Executive Board. This office is responsible for sending and posting Club notices to all Club members and transferring all records to successor upon completing of term.
E. Treasurer: Shall collect dues, disburse all funds and provide a monthly detailed financial report to the Executive Board; submits year-end financial reports to Club membership at the Annual Meeting and AZT/HOA. Submits a yearly budget to the Executive Board for discussion. Maintains and updates Club roster and transfers all records to successor upon completion of term.
Article VII – Committees
Section 1. A Nominating Committee shall be appointed by the President at least sixty (60) days prior to the December Annual Meeting. The committee shall consist of at least three (3) members, and submit a nomination for each office to be filled thirty (30) days prior to the Annual Meeting for posting on the Pickleball Bulletin Board. If there is more than one nominee per position, then paper ballots with all the candidates names will be used.
Section 2. The President may appoint special committees as needed.
Article VIII – Fiscal Year
Section 1. The fiscal year of the Club shall start the 1st day of January and shall end on the 31st day of December that year.
Article IX – Amendments
Section 1. The bylaws may be amended by two-thirds majority vote of the members in attendance, with an explanation and discussion of the proposed changes.
Article X – Conflict of Documents
Section 1. In the case of any conflict between any part of these bylaws and the CC&R’s, Articles of Incorporation, or Bylaws of Arizona Traditions Homeowners Association, that part of these bylaws shall be inoperative.
Article XI – Dissolution
Section 1. On dissolution of the club, all funds remaining in the treasury shall be distributed equally among other AZT clubs.
Section 2. Any equipment loaned to the club shall be returned to the lender. All other equipment purchased or donated to the club shall be given to the AZT Fitness Director for use of AZT residents.
Adopted by the Club Membership on March 12, 2018
Bylaws (Under Revision)
Arizona Traditions Pickleball Club